Keiter Alert: Health Insurance Coverage Notices

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As you know, the primary purpose of the Affordable Care Act (also called the Healthcare Act) was to expand access to affordable health coverage.  Central to this is the creation of new Insurance Exchanges, which are being referred to as the Health Insurance Marketplace (or the Marketplace).  The Marketplace is intended to provide a competitive private health insurance market where individuals and employees of small businesses can shop for affordable coverage.  Every state will have a Marketplace – some will be run by the state, others by the Federal government or a combination of the two.  They are currently being set up and are supposed to be up and running by October 1, 2013.

Open enrollment for health insurance coverage through the Marketplace begins October 1, 2013 for coverage beginning January 1, 2014.  Individuals who do not have insurance coverage after 2013 may be subject to a penalty.

Depending on their income, individuals who obtain coverage through the Marketplace may qualify for premium tax credits that immediately reduce the premiums they pay for coverage.  They may also be eligible for cost-sharing reductions that reduce the amount they pay out of pocket for medical expenses.  However, neither the credit nor cost-sharing reduction is available if the individual’s employer offers a health plan with minimum essential coverage that is affordable and meets the minimum value standard.  The plan meets the minimum value standard if the plan’s share of the total allowed cost of benefits is no less than 60%.  Coverage is affordable if the employee’s share of the self-only premium for the employer’s lowest cost plan doesn’t exceed 9.5% of the employee’s household income.

To make sure employees have the information they need to allow them access to the benefits offered through the Marketplace, starting October 1, 2013, employers must provide its employees written notice of the health coverage it offers along with an explanation of the new Health Insurance Marketplace coverage options.  Employees will take this information to the Marketplace when they apply for insurance.

Employers Subject to the Notice Requirement

Most employers will be subject to this requirement as it applies to employers covered by the Fair Labor Standards Act (FLSA).  In general, the FLSA applies to employers that have (1) one or more employees who are engaged in commerce and (2) gross annual sales of $500,000 or more.

Providing Notice to Employees

The notice must be provided to all employees, regardless of plan enrollment status (if applicable) or of part-time or full-time status.  A separate notice does not need to be given to dependents or other individuals who are or may become eligible for coverage under the plan, but who are not employees.

Content of the Notice

The notice must include specific information.  The DOL has provided two Model Notices (one for employers offering insurance coverage to employees, the other for employers not offering coverage) that may be used to meet these requirements.  The model notices are on the DOL website at  You can find them by searching for “health insurance coverage options”. 

Timing and Delivery of the Notice

The notice must be provided in writing by first-class mail or, if certain requirements are met, it can be delivered electronically.  It must be provided by October 1, 2013 to employees hired before that date.  Employees hired after September 30, 2013, must be given the notice at the time of hiring.

Please contact your Keiter engagement team if you have any questions or need any assistance meeting this new notice requirement.


Source: Thomson Reuters/Practitioners Publishing Company

About the Author

Keiter CPAs is a certified public accounting firm serving the audittax, accounting and consulting needs of businesses and their owners located in Richmond and across Virginia. We focus on serving emerging growth businesses and companies in the financial servicesconstructionreal estatemanufacturingretail & distribution industries and nonprofits. We also provide business valuations and forensic accounting servicesfamily office services, and inbound international services.

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The information contained within this article is provided for informational purposes only and is current as of the date published. Online readers are advised not to act upon this information without seeking the service of a professional accountant, as this article is not a substitute for obtaining accounting, tax, or financial advice from a professional accountant.


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